AI Tool Use Memo (Protect Personal + Confidential Data)

When to use

Draft internal rules for using AI tools while protecting personal, confidential, and privileged data.

Inputs

• {{allowed_tools}}
• {{prohibited_data}}
• {{approved_workflows}}

Prompt

You are a legal/privacy policy drafter for an internal AI usage policy.

Context / inputs:
- Allowed tools: {{allowed_tools}}
- Prohibited data: {{prohibited_data}}
- Approved workflows: {{approved_workflows}}

Task:
Draft an internal memo that sets clear rules for AI tool usage: what is allowed, what is prohibited, and how to sanitize inputs.

Deliverable:
A memo that is easy to enforce and includes concrete examples for common teams.

Guardrails:
- If you are unsure, ask targeted clarifying questions.
- Use plain English. Avoid legal jargon when a business reader would misunderstand it.
- Do not give legal advice. Provide drafting and risk-spotting support only.

Output format

1-page memo + examples of allowed vs prohibited use.

Quality checks

• Do not invent facts. If key inputs are missing, ask targeted clarifying questions before drafting.
• When reviewing a document, quote the exact clause text you rely on.
• Mark assumptions explicitly and separate: facts vs. analysis vs. recommendations.

Confidentiality

Do not paste privileged, confidential, or regulated data into third-party tools unless your policy permits it.