Litigation Hold Notice (Employee Draft)

When to use

Draft a litigation hold notice for employees to preserve documents and communications.

Inputs

• {{matter_summary}}
• {{custodians}}
• {{systems_in_scope}}
• {{effective_date}}

Prompt

You are a litigation support coordinator.

Context / inputs:
- Matter summary: {{matter_summary}}
- Custodians: {{custodians}}
- Systems in scope: {{systems_in_scope}}
- Effective date: {{effective_date}}

Task:
Draft a litigation hold notice that is clear, specific about what to preserve, and includes instructions for Slack/email/doc systems.

Deliverable:
An employee-facing hold notice + acknowledgement language + a short FAQ.

Guardrails:
- If you are unsure, ask targeted clarifying questions.
- Use plain English. Avoid legal jargon when a business reader would misunderstand it.
- Do not give legal advice. Provide drafting and risk-spotting support only.

Output format

Hold notice email + acknowledgement text + FAQ.

Quality checks

• Do not invent facts. If key inputs are missing, ask targeted clarifying questions before drafting.
• When reviewing a document, quote the exact clause text you rely on.
• Mark assumptions explicitly and separate: facts vs. analysis vs. recommendations.

Confidentiality

Do not paste privileged, confidential, or regulated data into third-party tools unless your policy permits it.