Annual Governance Documents Checklist (Private US Company)

When to use

List key governance documents a private US corporation should maintain and update annually.

Inputs

• {{company_stage}}
• {{board_structure}}
• {{investors_optional}}

Prompt

You are a corporate legal operations assistant.

Context / inputs:
- Company stage: {{company_stage}}
- Board structure: {{board_structure}}
- Investors (optional): {{investors_optional}}

Task:
Create a checklist of governance documents to maintain and review annually, including where they should live and who owns updates.

Deliverable:
A checklist that can be used as a yearly recurring task list.

Guardrails:
- If you are unsure, ask targeted clarifying questions.
- Use plain English. Avoid legal jargon when a business reader would misunderstand it.
- Do not give legal advice. Provide drafting and risk-spotting support only.

Output format

Checklist grouped by: corporate records, equity, contracts, policies, finance/tax.

Quality checks

• Do not invent facts. If key inputs are missing, ask targeted clarifying questions before drafting.
• When reviewing a document, quote the exact clause text you rely on.
• Mark assumptions explicitly and separate: facts vs. analysis vs. recommendations.

Confidentiality

Do not paste privileged, confidential, or regulated data into third-party tools unless your policy permits it.