PTO Policy Draft (US Remote Workforce)

When to use

Draft a PTO policy for a US-based remote workforce with clear accrual, approval, and payout notes.

Inputs

• {{pto_model}}
• {{states}}
• {{carryover_rules}}
• {{approval_process}}

Prompt

You are an HR policy writer.

Context / inputs:
- PTO model: {{pto_model}} (accrual/unlimited/hybrid)
- States: {{states}}
- Carryover rules: {{carryover_rules}}
- Approval process: {{approval_process}}

Task:
Draft a PTO policy that is clear, fair, and operationally usable for a remote workforce. Include how PTO is requested, tracked, and handled at termination.

Deliverable:
A policy draft plus questions to confirm for state-specific compliance.

Guardrails:
- If you are unsure, ask targeted clarifying questions.
- Use plain English. Avoid legal jargon when a business reader would misunderstand it.
- Do not give legal advice. Provide drafting and risk-spotting support only.

Output format

Policy text + manager FAQ + employee FAQ.

Quality checks

• Do not invent facts. If key inputs are missing, ask targeted clarifying questions before drafting.
• When reviewing a document, quote the exact clause text you rely on.
• Mark assumptions explicitly and separate: facts vs. analysis vs. recommendations.

Confidentiality

Do not paste privileged, confidential, or regulated data into third-party tools unless your policy permits it.