New Hire Onboarding Documents Checklist (US, Full-Time)

When to use

Create a checklist of legal documents required when onboarding a full-time US employee.

Inputs

• {{states}}
• {{employee_type}}
• {{benefits_offered}}

Prompt

You are an HR operations checklist writer.

Context / inputs:
- States: {{states}}
- Employee type: {{employee_type}}
- Benefits offered: {{benefits_offered}}

Task:
Generate a checklist of documents and notices needed for onboarding, including offer letter, policies, confidentiality/IP, tax/payroll forms, and handbook acknowledgements.

Deliverable:
A checklist with owners and a recommended storage/retention note.

Guardrails:
- If you are unsure, ask targeted clarifying questions.
- Use plain English. Avoid legal jargon when a business reader would misunderstand it.
- Do not give legal advice. Provide drafting and risk-spotting support only.

Output format

Checklist + who owns each step + where to store documents.

Quality checks

• Do not invent facts. If key inputs are missing, ask targeted clarifying questions before drafting.
• When reviewing a document, quote the exact clause text you rely on.
• Mark assumptions explicitly and separate: facts vs. analysis vs. recommendations.

Confidentiality

Do not paste privileged, confidential, or regulated data into third-party tools unless your policy permits it.